Data Privacy Statement
Kenya Ahadi Party Data Privacy Statement
Introduction:
At Kenya Ahadi Party (KAP), we are committed to protecting the privacy and confidentiality of personal information that we collect and process. This Data Privacy Statement outlines our practices and procedures regarding the collection, use, storage, and disclosure of personal information in accordance with applicable data protection laws.
Scope:
This Data Privacy Statement applies to all personal information collected, processed, and stored by Kenya Ahadi Party (KAP) in the course of its operations, including but not limited to interactions with members, stakeholders, employees, and members of the public.
Collection of Personal Information:
We may collect personal information for various purposes related to our political activities, including but not limited to membership registration, communication, and compliance with legal obligations. Personal information collected may include, but is not limited to:
- Full Names
- Email Address
- Phone Number
- National ID Number
- Date of Birth
- Gender
- Religion
- Are you a Person with Disability (PWD)?
- If Yes, PWD Number
- Ethnicity
- County of Voter Registration
- Constituency of Voter Registration
- Ward of Voter Registration
- Polling Station
We collect this information directly from individuals through both online and offline channels, including but not limited to membership forms, registration platforms, and direct engagement during recruitment drives. Members are encouraged to provide accurate and complete information to ensure compliance with party regulations and legal requirements.
Use of Personal Information:
The personal information collected by Kenya Ahadi Party will be used solely for the purposes for which it was collected or as required by applicable laws and regulations. This may include, but is not limited to:
- Membership Registration and Verification:
The information is used to register individuals as members of Kenya Ahadi Party and to verify their identity. - Political Party Registration and Compliance Monitoring:
The information assists the party in meeting compliance requirements set forth by the Office of the Registrar of Political Parties (ORPP) and other regulatory authorities. - Communication and Correspondence:
We may use personal information to communicate with members about party activities, events, campaigns, and other political engagements. - Legal and Regulatory Compliance:
Personal information may be processed to ensure compliance with national laws, regulations, and party policies. - Enhancing Party Operations and Member Services:
Data may be used for internal analysis to improve party operations, plan activities, and enhance services to our members.
Data Security:
We take data security seriously and have implemented appropriate technical and organizational measures to safeguard personal information from unauthorized access, loss, alteration, or destruction. These measures include:
- Encryption:
Personal data is encrypted during transmission and storage to prevent unauthorized access. - Access Controls:
Access to personal information is restricted to authorized personnel who require access for legitimate purposes. - Data Integrity:
Regular audits and checks are performed to ensure the integrity and accuracy of personal data. - Secure Data Storage:
Personal information is stored in secure servers, and we utilize industry-standard practices to ensure the safety of the data.
Data Sharing and Disclosure:
Kenya Ahadi Party may share personal information with authorized third parties, including government agencies and other stakeholders, as required by law or for the purposes of fulfilling our party’s responsibilities. These third parties may include:
- Government Agencies:
Personal information may be shared with the ORPP and other regulatory bodies to ensure compliance with national laws. - Service Providers:
We may engage third-party service providers to support our operations, including data processing and storage. These providers are required to adhere to strict data privacy standards. - Authorized Stakeholders:
Personal information may be shared with authorized stakeholders, such as political analysts, consultants, and researchers, in the context of party operations.
We do not sell or share personal information for commercial purposes. Data sharing is conducted in accordance with applicable data protection laws and with appropriate data sharing agreements in place.
Retention of Personal Information:
Personal information will be retained for as long as necessary to fulfill the purposes for which it was collected, and as required by applicable laws and regulations. This retention period may vary based on:
- Legal and Regulatory Requirements:
The retention of personal information is subject to the legal and regulatory requirements imposed by Kenyan law. - Membership Lifecycle:
Information is retained throughout the duration of an individual’s membership with Kenya Ahadi Party. Upon termination of membership, data may be retained for a specified period as required by law. - Historical Records:
Data may be archived for historical and statistical purposes, provided that it is no longer required for active use and has been anonymized.
Individual Rights:
Individuals have the right to:
- Access Their Personal Information:
Individuals may request access to their personal information held by Kenya Ahadi Party. - Request Corrections:
Individuals may request corrections of inaccuracies in their personal information. - Request Deletion of Their Personal Information:
Individuals may request the deletion of their personal information, subject to legal obligations and party policies. Deletion requests will be processed in compliance with Kenyan data protection laws.
Requests related to personal information can be made by contacting +254 720 708759 / info@ahadiparty.co.ke. We will respond to requests within a reasonable timeframe and in accordance with applicable legal requirements.
Data Privacy and Consent:
Kenya Ahadi Party is committed to ensuring that all members provide informed consent regarding the collection and processing of their personal information. This includes:
- Informed Consent:
When registering as a member, individuals are required to provide explicit consent for the collection, processing, and storage of their personal information. - Privacy Statements on Registration Forms:
All registration forms, both online and offline, include a privacy statement outlining the purposes for data collection and how personal information will be used. - Consent for Special Categories of Data:
In cases where special categories of data (e.g., disability status, ethnicity, religion) are collected, individuals are informed of the specific purposes for which this data will be used and must provide explicit consent.
Updates to this Privacy Statement:
We may update this Data Privacy Statement from time to time to reflect changes in our practices, legal requirements, or party operations. The most current version will be posted on our official website, and significant updates will be communicated to members.
Contact Information:
If you have any questions, concerns, or requests related to the privacy of your personal information, please contact us at:
Kenya Ahadi Party
Infinity Park – Fourways
Kiambu Road, Nairobi, Kenya
P.O Box 9116 – 00100
Phone: +254 720 708759
Email: info@ahadiparty.co.ke
Effective Date:
This Data Privacy Statement is effective as of 14th August 2024. By interacting with Kenya Ahadi Party and providing your personal information, you consent to the collection, use, and processing of your personal information as described in this statement.